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How To Add Checkboxes In Excel

  • Author:
  • Published on:
    October 31, 2023
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  • Last updated:
    October 25, 2023
How to add checkbox in Excel banner

This article will cover steps to add checkboxes in Excel with screenshots and tips to help you tackle this task. Learn how to enable the Developers tab to access advanced features.

How to add checkboxes in Excel?

Adding checkboxes in Excel can be useful for creating interactive lists, to-do lists, or for various other purposes. To add checkboxes you need to enable the Developers tab in the Excel ribbon.

Developers tab in Excel ribbon screenshot from Excel taken by Ajelix
Developers tab in Excel ribbon. Image Credit: Ajelix

How to enable the Developers tab on Excel?

The Developer tab is your gateway to an array of advanced Excel functionalities. If you don’t see the Developers tab then follow the steps below to add this section.

1. Go to File

Step 1 - go to file to set up developers tab
Screenshot from Excel. Image Credit: Ajelix

2. Click on Options

Step 2 - choose options on file settings
Screenshot from Excel. Image Credit: Ajelix

3. Now the options tab has opened. Click on Customize Ribbon then search for Developers checkbox and press OK.

Step 3 - customize options to add developers tab
Screenshot from Excel. Image Credit: Ajelix

Steps To Adding Checkboxes

Once you have the Developers tab enabled you can start the process of adding a checkbox to your spreadsheet.

Time needed: 1 minute

Here’s how to add checkbox:

  1. Add Developer Tab

    If you don’t see the “Developer” tab in the Excel ribbon, you need to enable it by following the steps listed above.

  2. Access Developer Tab

  3. Click Insert and Choose Checkbox icon

    Once you have accessed the Developers tab, click on Insert and pick the Checkbox icon.
    How to add checkbox in excel - screenshot

  4. Adjust the checkbox element to fit your needs

    Once you have the checkbox element you can rename it and adjust the position.
    Adjust checkbox element to fit your needs

Author’s Note: We have covered a wide range of guides and tutorials to help you work efficiently on spreadsheets. You might also find useful how to filter by color and add leading zeros in Excel. Did you know that there’s a variety of AI tools that can help you work on Excel? Check out the Excel formula generator and let us know what you think.

Here’s a quick video summary on how to add checkbox:

Add Checkboxes To Your Excel Spreadsheets In 4 Simple Steps - Tutorial By Ajelix #excel #guide #tips
Add checkboxes in Excel

Customizing the Checkboxes

Let’s explore the different customization options that Excel checkboxes offer.

Resizing and repositioning the checkbox

Your checkbox, your rules. Simply customize your box by pulling the small trigger to make it bigger or smaller. To reposition your checkbox just drag and move the box.

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Adding a label to the checkbox

Personalize your checkboxes by adding labels that provide context and clarity to your data. To add this label right-click on the checkbox and press Edit Text.

Edit checkbox label by right clicking on the field
Right-click to access label editing. Image Credit: Ajelix

Formatting options for checkboxes

Let your creative side shine as we delve into the formatting options, allowing you to match your checkboxes with your aesthetic preferences. You can change the outline, and background color, change the style of the checkbox, and add links to the checkbox. To open the formatting options, right-click and click Format Control.

Format controls for checkbox
Format controls for checkboxes. Image Credit: Ajelix

Once you have the format control options you can change line styles, and colors to explore the customization journey.

Related Article: Data visualization principles with examples


Hope you found this article helpful enough and that you successfully added checkboxes to your Excel spreadsheets. If you have any comments or suggestions on how we can improve our content please reach out to us! Meanwhile, make sure to check out other guides and relevant tutorials.

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